Professional Services

Hexify

A specialist accounting firm providing audit, tax, and advisory services to growing businesses.

Overview

Hexify is a specialist accounting firm with 18 staff and a client base that had outgrown how they operated. Five separate tools — HubSpot, Notion, Toggl, Google Drive, and an invoicing platform — each chosen for good reasons, none connected to the others.

Data lived in all five places simultaneously. Keeping them in sync had become an informal part-time job shared across the team, with no single owner and no reliable way to know which version of anything was current.

Challenges

Every new client onboarding required manually creating records across all five systems — a 45-minute process completed differently by different people every time. Invoices were raised from a spreadsheet that was perpetually out of date.

Leadership had no real-time visibility of utilisation, project health, or outstanding revenue without pulling from multiple sources and reconciling manually. The tools weren't the problem individually. Together, they generated more overhead than they eliminated.

Solutions

We built a centralised integration layer using Make that established HubSpot as the single source of truth. When a deal closed, the system automatically created a Notion project, structured Drive folder, Toggl project, and first invoice draft — with zero manual steps from anyone.

Status updates in Notion propagated back to HubSpot automatically. Time logs synced to invoices weekly without anyone touching a spreadsheet. What had taken 45 minutes now completed itself in under 3, consistently, every time.

45min → 3min

New client onboarding time

22hrs

Saved across the team every week

100%

CRM accuracy — up from an estimated 60%

5 tools

Fully connected into a single automated stack

Automating workflows. Delivering results.

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© 2026 Rhive Inc. All rights reserved.

Created by

Bertalan Hazman

Automating workflows. Delivering results.

© 2026 Rhive Inc. All rights reserved.

Created by

Bertalan Hazman

Automating workflows. Delivering results.

© 2026 Rhive Inc. All rights reserved.

Created by

Bertalan Hazman

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